EXECUTIVE COMMITTEE MEETING

7.00pm 29 Mar 2017

Duffus Park Bowling Club, Cupar.

MINUTES

Attendance Present:

Rona McCraw – Chair

Robbie Nellies – Vice Chair

Philip Mould - Secretary/Treasurer

Michael Kavanagh – Sports Development Officer

Lynne Mackenzie – Active Schools Coordinator

Ian Bell – Falkland Tennis Club

Elspeth Wallace – Fife AC

Gary Anderson – SRUC

Stuart Maxwell – Shukokai Academy

Margaret Kennedy

Donald Lothian

Welcome and Apologies

Rona welcomed the attendees. Apologies came from Councillors Andrew Arbuckle and George Sharp.

2. Minutes from last meeting

The minutes of the last meeting on 14th Dec 2016 were approved; being proposed by Donald Lothian and seconded by Gary Anderson.

3. Matters Arising

It was confirmed that the Road to Rio account had been resolved and refunded to Fife Council. The completion of filming for the Schools Sports Report for the Awards Ceremony was also mentioned in conjunction with an action point from the previous minutes.

4. Secretary/Treasurers report

The Secretary confirmed it to have been a busy start to the year; especially with the additional workload of initiating the new website development. He outlined the ongoing projects for the Grow Your Club weekends and Nomination process for the forthcoming Awards Ceremony. The difficulties in co-ordinating funding support to assist Olympiad participants was also highlighted.

The findings of the Grants Committee were also detailed as follows:

Fife Olympiad awarded £600 - 3 x Fife AC & 3 X CDSC participants (£100 ea.)

Largo Cricket Club awarded £250 – subject to successful recruitment of a Coach.

Shukokai Academy requested £500 for Claire Penman’s attendance at British Uni Karate Championships – Pending further information and receipts.

Income and Expenditure

The Secretary produced spreadsheet copies of the account supported by a bank statement as at the day of the Executive Committee Meeting with the balance currently showing as

£28,709.42. It was confirmed that the Grow Your Club programme had cost a total of £2,900.00 to date and the deposit for the website development cost £1,400.00.

5. Correspondence

All correspondence related to the forthcoming Awards Ceremony and would be dealt with under that heading.

6. Sports Development Officer Report

Michael Kavanagh reported on a range of forthcoming events. He made particular reference to the Great British Tennis Weekend and the relevance to the many Tennis Clubs in East Fife. He also spoke of ongoing work to publish a comprehensive programme of activities sponsored by Active Fife for the coming summer.

He spoke of St.Andrews University providing community based programmes. The Chair questioned the situation regarding Fencing and it was reported that the Uni would take this on as a community project and that the necessary fencing equipment had been transferred accordingly.

7. Active Schools Report

Lynne Mackenzie outlined a range of summer activities being organised in the East Fife region for both secondary and primary school children. She also praised the recent Badminton Big Hit Festival and confirmed a sport based school trip to Sweden for Waid Academy pupils.

8. Follow up to Grow Your Club Programme

The Secretary spoke at length on the successful two weekends undertaken for SMN Ltd (Svend Eikjaer) to visit the eleven selected Clubs. Successes and failures were exposed. The requirement to keep a watching brief on follow-up support was confirmed.

9. Follow up to Localised Meetings/Regional Forums

It was reported that the meetings planned for the Secretary to attend the Kinburn Bowling Club and Elie Sports Club Committee Meetings had been cancelled due to a family bereavement (Secretary’s sister-in-law). The Secretary announced plans to attend forthcoming Community Sports Hub meetings at Duffus Park, East Neuk and Waterstone Crook.

10. Development of Sports Council Website

The Secretary confirmed that Alpha Tango Ltd had been contracted to provide the required new website service. A deposit had been paid and work initiated to re-vamp the website. A projected ‘colour-board’ was shown to the Committee for approval as the new website background design. The Secretary was now pursuing sporting images to populate the website pages. It was hoped that the website would be launched in conjunction with the Awards Ceremony but failing that deadline June was the target date.

11. Spring Workshop on Governance and Legal Structures

The Secretary confirmed that Fife Voluntary Action (FVA) had still not responded to a Workshop request despite the Secretary having visited their Glenrothes office. The need to provide such training was still necessary and other sources to provide a suitable course were to be pursued.

12. Awards Ceremony 2017

The Secretary outlined the plans for the forthcoming Awards Ceremony and confirmed the Guest Speaker to be Austin McPhee.

Executive Committee members were handed envelopes containing the Awards Nomination details and were requested to return their findings to the Secretary by Fri 14 Apr. The Chair

and Secretary agreed to meet on Apr 19th (1100 hrs) to finalise the Awards list and other Awards Ceremony administration.

The Secretary confirmed the meeting at County Buildings for Thurs 30 Mar to begin the edit process for the Schools Sport film.

13. AOCB

The Secretary apologised for the delay in reporting on the Gov’t Seminar attended in late January. The subject of Policy Priorities for Sport in Scotland would be incorporated into an article in the forthcoming Newsletter.

The Chair, Secretary and Sports Development Offr agreed to meet on 11 May (1100 hrs) to discuss the forthcoming SLA submission for the year.

14. Date of Next meeting

Thursday 1st June 2017 at 6.30pm for the grants committee (as required) and 7.00pm for the full committee. Venue – Duffus Park Bowling Club.